NAME: The club shall be The German Pointer Club of Ireland.
The objective of this club shall be to create, promote and maintain an interest in pure bred German Pointers; to improve, promote and maintain the breeding thereof; to bring about a closer relationship between the owner thereof; to encourage and hold activities designed to benefit its members and further interest in German pointers.
OFFICERS AND MEMBERS.
The club shall consist of a president and vice president who shall be ex-officio members, chairman, honorary secretary, honorary field trial secretary, honorary treasurer shall be officers of the committee. There shall be a committee of five and membership unlimited.
ELECTION OF MEMBERS
Candidates for membership of the club shall be proposed by one member, seconded by another and elected by the committee at one of it’s meeting. Election shall be by simple majority. No member shall be accepted for election unless his or her current subscription has been paid. The subscription shall be agreed at the AGM.
The committee shall have the power to elect as honorary member of the club, persons whom the committee consider qualified for that distinction.
FINANCIAL YEAR OF THE CLUB.
The financial year of the club shall be from the 1st January to the last day of December.
All active members shall be entitled to one vote, at any regular or special meeting. The chairman or temporary chairman of any meeting shall an ordinary vote and a casting vote in the event of a tie .No vote by proxy are permissible. Only active members who have paid there subscription fees 30 days or more prior to any scheduled election of officers shall be entitled to vote in such election. Members not good standings shall be notified by the secretary or treasurer prior to an announced scheduled election date.
The February meeting of the club shall be the annual meeting. The place, date and time shall be designated by the council of officers and the members duly notified . New officers shall take office as of the meeting next following.
The honorary treasurer shall pay all monies belonging to the club into club banking account, which shall be operated upon by two of the following ;chairman, honorary secretary and honorary treasurer. The honorary treasurer shall keep a record of all monies received or paid by the club and a statement of accounts shall be prepared for the annual general meeting. The auditor’s shall be appointed each year at the annual general meeting.
The property of the club shall be vested in the committee and in the event of the club ceasing to exist a special general meeting shall be called. The elected committee the same time should decide to which charity the funds ect, shall be allocated. The Irish kennel club shall be the final arbitrators in all matters of dispute and in all cases relative to canine club matters.
ANNUAL GENERAL MEETING.
A general meeting shall be called as soon as practicable after the end of the financial year for the following purposes:
a) To receive the report of the committee and statement of accounts
b) To elect officers and committee ,the election of which shall be by majority vote of those present at the meeting and entitled to vote.
c) To discuss any resolutions duly given to the honorary secretary.
SPECIAL GENERAL MEETING.
A special committee meeting shall be given to members resident in Ireland to attend Annual general meeting or special general meeting.
NOTICE OF MEETING.
No less than 14 days notice shall be given to members resident in Ireland to attend Annual general meetings or special general meetings.
EXCLUSION OF MEMBERS.
Suspension by the Irish kennel club.
A member who shall be suspended by the Irish kennel club shall ipso facto cease forthwith to be a member of this club.
SUBSCRIPTION IN ARREARS.
If the subscription remains unpaid after 3 calendar months have elapsed from the date when it was due, the committee shall have the power to erase the members name from the club’s register. Should the committee subsequently receive a satisfactory explanation the member may at the discretion of the committee and on payment of arrears be reinstated.
If the conduct of a member shall, in the opinion of the committee be injurious or likely to be injurious to the character or interests of the club, the committee may at any meeting, the notice convening which includes ass an object the consideration of the conduct of a member, determine that a special general meeting of the club be called for the purpose of passing a resolution to expel him. Notice of a special committee meeting shall be sent to the accused member giving particulars of the complaint and advising him/her of the date , place and hour of this meeting that he/she may attend and offer an explanation. If at that meeting the resolution is passed by a two thirds majority of the committee members present and voting, his/her name shall be forthwith be erased from the list of members.
ALTERATIONS OF RULES
This constitution may be amended or altered at any regular or special meeting called for that purpose when the majority of the members are present and two-thirds vote of the members present is obtained, providing however, that they intend to so amend or alter was communicated to each and every member in good standing at least seven days prior to the meeting , the said communication to be signed by the secretary or treasurer.
REPRESENTATIVES TO IKC.
The representatives from the club to the Irish kennel club will be elected an the annual general meeting.
The rules of the constitution having been approved and adopted at a general meeting of the club held to consider the matter on the 28th April 1961,shall be and are declared effective and operative.